Practical AI prompts for strategy, operations, meetings, hiring, and decision-making. Use them to draft plans, summarize documents, and pressure-test ideas.
By Sitebard TeamUpdated May 15, 20266 prompts
These business prompts help you think faster and document better, from strategic analysis to everyday operations. Each one is structured to produce a clear, shareable output you can drop into a doc or deck. Keep a human in the loop for judgment and for anything involving sensitive data.
SWOT Analysis Generator
Beginner
Produce a structured SWOT plus prioritized takeaways for a company or product.
Prompt
Act as a business strategist. Conduct a SWOT analysis for [COMPANY OR PRODUCT], which operates in the [INDUSTRY] space and serves [TARGET MARKET]. Provide 3-5 specific points under Strengths, Weaknesses, Opportunities, and Threats. After the table, add two short paragraphs: one on the most important opportunity to pursue and one on the most urgent threat to mitigate. Note any assumptions so I can verify them.
Best for
ChatGPT, Claude, Gemini
Example usage
For a local bakery it flags a strength in fresh sourcing, a weakness in limited seating, and an opportunity in corporate catering.
Meeting Notes to Action Items
Beginner
Turn messy meeting notes into a tidy summary with clear action items.
Prompt
You are an executive assistant. Below are my raw meeting notes. Produce a clean summary with three sections: (1) Key decisions made, (2) Action items as a table with owner and due date where stated, and (3) Open questions to resolve. If an owner or date is missing, mark it 'TBD' rather than guessing. Keep it concise. Notes: [PASTE NOTES].
Best for
Claude, ChatGPT
Example usage
Converts a wall of notes into 3 decisions, an action table assigning the deck to 'Priya, Fri', and 2 open questions.
Standard Operating Procedure Drafter
Intermediate
Draft a complete, onboarding-ready SOP from a plain-language process description.
Prompt
Act as an operations manager. Write a clear standard operating procedure (SOP) for the following process: [DESCRIBE PROCESS]. Include: purpose, scope, roles involved, required tools or access, numbered step-by-step instructions, common mistakes to avoid, and a short quality checklist at the end. Write it so a new team member could follow it without prior context.
Best for
Claude, ChatGPT, Gemini
Example usage
For 'publishing a blog post' it lists steps from draft review and SEO check to scheduling and a final QA checklist.
Decision Pros, Cons, and Risks
Advanced
Pressure-test a decision with structured pros, cons, risks, and alternatives.
Prompt
Act as a decision advisor. I am deciding whether to [DESCRIBE DECISION]. My main goal is [GOAL] and my key constraints are [CONSTRAINTS]. Lay out the strongest arguments for and against, the most likely risks with a rough likelihood and impact, and 2-3 alternative options I may not have considered. End with a balanced recommendation and the single most important question I should answer before deciding.
Best for
Claude, ChatGPT
Example usage
For 'hire a contractor vs. a full-time role' it weighs speed, cost, and commitment, then flags workload stability as the key question.
Job Description Writer
Intermediate
Generate an inclusive, well-structured job description from a role and company.
Prompt
You are a hiring manager and recruiter. Write a job description for a [ROLE TITLE] at [COMPANY], a [DESCRIBE COMPANY]. Include: a short company-and-role summary, key responsibilities, required qualifications, nice-to-have skills, and a brief note on team and growth. Use inclusive, plain language, avoid unnecessary jargon, and keep the must-have list realistic to widen the candidate pool.
Best for
ChatGPT, Gemini
Example usage
Produces a customer-success manager listing with focused responsibilities and a tight, realistic set of required qualifications.
One-Page Business Plan Outline
Advanced
Shape a rough idea into a concise, structured one-page business plan.
Prompt
Act as a startup advisor. Help me draft a one-page business plan for this idea: [DESCRIBE IDEA]. Cover these sections briefly: problem, solution, target customer, value proposition, revenue model, key channels, main costs, and the first 3 milestones. Keep each section to 2-3 sentences. Where I have not given enough detail, ask me up to 3 clarifying questions before finalizing.
Best for
Claude, ChatGPT, Gemini
Example usage
For a meal-kit idea it sketches a subscription revenue model, social and referral channels, and milestones from MVP to first 100 customers.
Frequently asked questions
Use AI to structure thinking, surface options, and draft documents, not to make final decisions. These prompts are framed to give you analysis and alternatives that you then weigh with your own context and data.
Only paste information you are permitted to share, and prefer tools with enterprise data controls or local deployment for anything sensitive. Redact names, figures, or proprietary details when in doubt.
Most teams get the fastest win from the meeting-summary and SWOT prompts, which turn raw notes or a rough idea into a clear, shareable artifact in seconds.
